How useful are PECs anyway?

I want some data on performance of Permanent Epic Centres (PECs). Remember that we started the PECs only about two years ago.

For example, no. of new EPICs issued per month (on average), no. of corrections/ duplicates per month, money collected per month etc. Locationwise. Even a few sample from each district would do.

Please post your responses in this blogsite only - no formal report is necessary.

CEO, 26.9.2007

Any more addl. "hearing" AEROs?

Up to 10 additional AEROs per AC only for hearing claims and objections for Summary Revision may be proposed.

But proposal should reach us by 26.9.2007, if not already sent. This was discussed in the 19-9-2007 meeting.

1.12.2007 to 31.1.2008

PECs (Permanent EPIC Centres) must close (again!) on 31.1.2008, after it opens, as we've discussed earlier, on 1.12.2007.

This is to enable data consolidation with Block-level EPIC campaign from 11.2.2008 to 18.2.2008 and FP list.

Your email = ?

We decided to record our email addresses here. In today's (19.9.2007) meeting at Kolkata. Mine is: ceo_westbengal@eci.gov.in

We also decided to spread the message to all other Election Managers, including BDOs, Data Entry Operators etc.

001A or 001B?

Use 001B, always.
Because we need to get the date of birth - if this can be supported by documents, of course.

Photographs will be accepted and photo will be taken for new electors, non-image electors and electors with mismatched or unrecognisable images on the rolls. In all cases, one may use Form 001B together with Form 6, Form 8 or Form 8A wherever applicable.
However, 001B will have to be MODIFIED suitably to apply for SRER2008: there will be NO pre-printed names, for example.

When do we again operate the Permanent EPIC Centres?

From 1.12.2007.
Yes, I know it's a bit distant - but there are constraints. Corrections in EPICs have to be reflected in the draft rolls to be published while with the draft publication, serial number of electors change due to integration of mother rolls with supplements. There is a further need for data centralisation and amalgamation among the districts' EPIC and roll databases.
So all corrections, duplications etc from first Dec 2007. PEC staff to be alerted accordingly.

Who will give presentation on 19.9.2007?

In the meeting-cum-workshop to be held on 19.9.2007, few districts will make powerpoint presentations on GIS or other issues. I would request all districts to reconfirm if they are going to organise a presentation. Each presentation should be limited to 10 minutes, please.


PS: Today we are sending the CDs on "section - polling station - mouza/ward" to all districts. Guidelines are also included on the covering letter.

How to add a new Section in a part?

1. Give it a name
2. Tell SLA (ie WTL)'s Kolkata Office and OSD(IT) in which part/AC it will be added
3. Identify the electors to be included in this new section through manuscript of continuous revision

(Please do step 2 before 15.9.2007)

What did we decide in the V-Conf on 5.9.2007?

We missed Coochbehar who were out of circuit due to technical reasons. We welcomed Shri Kar as the new DM of Purulia and Shri Chattopadhyay as the new DM of Dakshin Dinajpur.

We decided to have a workshop on Control Tables at Kolkata on 19.9.2007. DMs were requested to nominate ADM(Election) and one other officer. Some districts, it was decided, would give presentations in the workshop on GIS etc. And we called for suggestions on coding/ numbering sub-mouza level habitations.

We also talked of an "Amnestry Scheme" when electors having more than one EPIC would be advised to deposit additional EPICs with the DOs during 14.11.2007 to 3.12.2007.

We decided that one advance copy of electoral roll would be checked by EROs before multiple copies were printed.

What was discussed at the Commission on 30.8.2007?

In the meeting at the Commission on 30.8.2007, the schedule of the Summary Revision of Rolls was discussed. The draft rolls will be published on 14.11.2007 while the last date of claims and objections will be 3.12.2007. Special campaign days will be the weekends of 24-25 Nov 2007 and 1-2 Dec 2007.

The draft rolls will be published on a Wednesday. So supervision works like DO mobilisation etc can be done on the Monday and Tuesday.