Survey of Missing Voters

Now that the FP has been done, a survey of missing voters under two categories,ie, missing voters with family links and missing voters without family links, have to be done. This has to be done by BLOs in each part. The proforma in which the results are to be reported is indicated in the New ERO's Handbook: It is called "Format 8" report.

We discussed this in yesterday's Video Conference.

The proforma is being circulated. The survey should start in the first week of February. A progress report in the proforma should be submitted within 2 weeks.

-CEO

Video Conference with all DMs/DEOs on 29.1.2009

At 10.30 am on 29.1.2009, I'll hold a Video Conference with all DMs and DEOs.

Formal letter follows>All ADM(E)s, SDOs, District OC(Election) and District IT-in-Charge may also remain present.

Agenda:

1. Computerised receipt of applications in Form 6,7,8,8A to be received under Continuous Updation programme; introduction of new formats of Forms 6,7,8,8A

2. Opening of Help Lines at ERO's level to meet up electoral queries by electors

3. Common Service Centres and EPIC facilitation centres

4. Enrollment of Service Voters and Special Campaign at Army Cantonments etc.

5. Booth Level Officers - Submission of exhaustive list, their training and deployment

6. Computerisation of Polling Personnel Database

7. New EVMs - Training and Storage

8. Training of Police Officials on salient features of conduct of Parliamentary Elections

9. Physical Verification of Polling Stations - proposal for modifications in the approved list thereof.

10. New method of assessing critical polling stations

11. Miscellaneous.

** In the earlier Blog posted today, I have elaborated on the first agenda.

-CEO

COMPUTERISED Continuous Updation

FP of 282 ACs has been done today (20.1.09).

Period of Continuous Updation starts from tomorrow for these 282 ACs.

1. All Form 6's can be received only at ERO's office.

2. All Form 6's so received must be IMMEDIATELY computerised by the staff/official receiving it. 

3. An enquiry report for Form 6 will be generated for Form 6 from the computer

4.BLO will enquire based on the list generated from computer (think of Working Sheets used during conversion to photo-rolls)

5. Decision of ERO (accepted / rejected) will be entered into Computer. A code for "reasons for rejection" will be input.

6. Manuscript for Additions will be generated as a report from the Computer (Digitised Form 6 - Rejected = Manuscript)

7. Data entry for deletions, corrections and transpositions will be done as per existing practice. Remember, deletions except on death grounds cannot be done without hearing.

8. CD of Manuscripts so generated will be handed over to us at CEO Office for merging with database periodically.

- We'll have a Video Conference on 29.1.2009. I'll expect reactions/ suggestions on this issue when I review.

-CEO

Top Sheets : Corrections in FP

Pdf for 282 ACs for which FP will be held on 20.1.2009 has been delivered. After printing at districts, FP will be done as usual on 20.1.2009

CMC, the new SLA informs that due to wrong way of keeping data by WTL in the past, cover page information is likely to contain errors in many cases - especially on the left column containing section names. 

All districts/EROs are advised to send by email to Shri Somnath De, OSD(IT), the necessary rectifications required to be done in our data-base so that the integrated roll expected to be done in February for the Lok Sabha Polls can be corrected properly.

-CEO

Store new EVMs Carefully

Commission's standing instructions for storage of EVMs may be referred to.

New EVMs are being delivered by ECIL.

All DMs/DEOs must ensure that the new EVMs are stored in a secure accommodation in keeping with Commission's instructions.

-CEO

FP date for 282-ACs deferred to 20.1.2009

For 282 ACs, the date of FP was earlier scheduled on 10.1.2009. However, due to certain technical reasons, at my request, the Commission has agreed to defer the date of final publication of these 282 tolls to 20.1.2009.

The dates for the remaining 12 ACs remain as they are.

-CEO