Draft Publication with 1.1.2009 as Qualifying Date likely* in 1 Nov 08 or soon thereafter

Because of the Puja holidays offices would be closed for a few days. Even before, I would advise all concerned to make preparatory arrangements for possible Draft Publication of Electoral Rolls with 1.1.2009 as the qualifying date with 1 Nov 2008 as the target date. I must make it clear that Commission's orders are not issued as of date but I expect the exact dates to be announced shortly.

We've advised M/s WTL to give pdf by 22.10.08. Planning for matching arrangements regarding appointment of  DOs, printing of copies etc may be made in advance by all DEOs.

-CEO

Deletion of Shifted Electors from Old AC: New ERO is Responsible

Extracts from ECI's instruction no. 23/ID/2008/ERS dated 18.9.2008 :

" ..after inclusion of the name in the new place, it shall be the responsibility of the ERO of this new place to get the applicant's name deleted from the earlier place.."

All to please note carefully.

-CEO

Bulk Applications by Volunteers Under Continuous Updation

Under continuous updation i.e. after FP and before next DP (for example as of today) a Volunteer can collect forms 6,7,8,8A of applicants in the same part where he himself is enrolled and has an EPIC. 

  The Volunteer will have to submit the forms under a formatted letter called "Format for submitting applications in bulk".

  All EROs / AEROs to be sensitised.

- CEO

25.9.08

Post-Final-Publication Scrutiny

There are three things to do:-

(1) Part 27 Checking

(2) Large suo-motu inclusion checking

and

(3) No deletion checking.

..............

Take part 27 of each AC as per FP roll on 18.1.08. Check all inclusions and deletions till FP on 22.9.08. (Of course, the number 27 will now be having a different number in the post-delimited 22-9-08 rolls).

.......................................

Certain ACs in most districts have large (say, >100) suo-motu inclusions in the FP rolls of 22-9-08. We want to know why.

........................................

Certain ACs in some districts show Zero deletions in FP rolls. Isn't anyone dying? Isn't anyone shifting? We want a comparative analysis, keeping trends in neighbouring ACs and Districts in view.

Approval for Final Publication of Rolls on 22.9.08 given by Commission

We've received the formal approval of the Commission to go ahead with our Final Publication of Rolls on 22.9.08.
-CEO

No FP to be done without Commission's Prior Approval

The targetted date of Final Publication, as we know, is 22.9.08. This is even printed in the Front Page of the .pdf . But Commission's written instructions now make it very clear that no publication can be made without its prior written approval. And for this, CEO's office is to send certain data-analysis tables in formats 1-9.
While we are trying for getting approval on time, all EROs/DEOs may please note that no formal publication or distribution to Political Parties may be done unless we give formal clearance as per Commission's instructions.
-CEO

Changed procedure for data-back-up CD submission

I'm glad to observe that Jalpaiguri has posted an entry in an earlier post of this blog that they have finished cutting the pdf CD and handed over these to printing vendor.
As I've advised Jalpaiguri, there will be a minor change in the procedure of data-backup-CD submission from what we decided on the meeting of 4.9.08 at Kolkata.
Now these data back-up-CDs will be collected by DEOs from WTL Vendors and sent to our office in one lot through a competent person. The data-back-up CD will be prepared as soon as pdf is prepared and given out to printing vendor. The target date for sending these back-up CDs is 16.9.2008
-CEO

Supplements for Service Voters

In July 2008, the Commission asked for database for Service Voters as per Delimited ACs.
While many have furnished the data, the supplements for Service Voters as per Delimited ACs have not been received from the following districts:
North 24-Paraganas, South 24-Paragans, Uttar Dinajpur, Purulia, Kolkata (Ist LAC + Jessop).

Defaulting districts may please send the data immediately.
-CEO

Alert on Manuscript Submission

On 4.9.08, all districts agreed that latest by Monday (i.e., by 8.9.08) all manuscripts would be handed over to WTL at the districts. They would finish entering into the computers very quickly and thereafter give print-outs to EROs for checking. EROs will have to check it and correct errors if any. This is VERY important. We don't want to have any errors in the first ever FP roll under the new Delimitation regime.
My feedback indicates that few districts are lagging behind. While Malda, Dakshin Dinajpur, Murshidabad, Nadia, Howrah, Hoogly, Purba Midnapore, Purulia, Bankura, Burdwan and Birbhum have done well and have already handed over their manuscripts, other like CoochBehar, Jalpaiguri, Darjeeling, Uttar Dinajpur, North 24-Paraganas, South 24-Paragans, Paschim Midnapore and Kolkata are lagging behind and need to speed up. I'll talk to DEOs of these districts soon to review.
-CEO, WB

What did we discuss in today's (4.9.08) meeting?

We decided that:-

(1) Physical verification of EVMs will be done by Sep 08 and report sent in prescribed proforma

(2) Report on SRER-II-08 in Form 04 will be sent by 8.9.08, Monday

(3) Pdf for FP will be "cut" by 15.9.08 and data CD sent to WTL in Kolkata by 15.9.09

(4) SMS Information system with 94336-33333 will be launched on 5.9.08; EROs will consult the CD that was handed over to the district in the meeting for correcting Errors in EPIC numbers

(5) Computerised proforma on Disciplinary Actions leading to Police Cases will be maintained in district.

(6) Assessment of police deployed in 2004 Lok Sabha elections will be reviewed by DM and informed to me.

-CEO

4.9.08