Daily Law & Order Reports

Districts need not send daily Law & Order reports to CEO office directly. 

DMs may advise SPs also.

The procedure may be as follows:-

1. SP will prepare daily law and order report in LOR-I. He will give copy to DM and to DG/Police Directorate. Police Directorate will compile reports and send to Home Department.

2. Kolkata Police will give report to Home Department

3. Home (Political) Department will compile reports and send consolidated report in LOR-II format to CEO.

Release / transfer of all Sector Officers / election related officers within 31.3.2009 positively

Few sector officers/ other election related officers have not been released/ transferred although they are in the same office for more than 3 years.
DMs / DEOs must personally ensure that ALL such officers are released latest by 31.3.2009 without waiting for successors.

Inventory of Video Cameras available on hire

A large number of video cameras will need to be hired for video tracking of events not only on the poll day but also during the campaign.
All DMs and ROs must take stock of the availability of such hired cameras within the district.
I'll need an assessment within a week.

Rules for Campaigning in Educational Institutions relaxed

Earlier, political campaign in school grounds etc were banned. Now it has been relaxed somewhat. The revised guidelines are as follows:-
-Academic calendar can't be disturbed. In other words, no campaigning within school hours; no special school holiday because some someone wants to campaign.
- School management agrees.
- SDO also permits: SDO's role is to see that permission is given equitably to all parties on request.
-User agrees to restore the ground to the condition as it was before using (ie, clean it and repair damages after use)

District Profile, DM Meeting and Commission Meet

The Election Commission is likely to meet DMs/DEOs, SPs and others in Kolkata on 19.3.2009.
I will hold a meeting with all DMs and RO (Kolkata North & South) in my office on 18.3.2009 at 3 pm; this has been discussed with and has the approval of Chief Secretary.

Before this, all DEOs may please send by 17.3.09, an Updated District Profile in the Commission-prescribed proforma that was circulated few weeks back (This report was furnished by all DEOs but in many cases several columns were blank).
-CEO

Data back-up for Manuscripts and EPIC

The data back-up for
(1) Manuscrpts for 2nd supplement
(2) -do- for Service Voters
(3) EPIC back ups
must reach CEO Office as the following schedule:
Ist phase districts: by 20.3.2009
IInd phase districts: by 25.3.2009
IIIrd phase districts: by 30.3.2009
-CEO

Communication Strategy: Daily Reports

On 9th March, we held the meeting on Communication Strategy with all districts.
We agreed that:
(a) For the official communication channel, there would be earmarked Communication Officers at the district, sub-division and block level and that daily reports in the general format "cumulative progress till last day/ progress during the day/progress till date" would be reported in given excel formats
(b) For the non-official PIN contact persons, relevant details would be finalised soon and uploaded in the cyberspace in given format so that we can have a dry run on 1.4.09
RO Kolkata Uttar is the first in giving the daily report as in (a) above.
Well done, C.R.Das !..... How about other ROs/DEOs ?
-CEO